Transaction Coordinator

Transaction Coordinator (Evening & Weekend Focus)

Are you the type of person who spots a missing initial from a mile away? Do you thrive in the "organized chaos" of a high-volume real estate environment?

At Scout & Spruce, we don’t just "file paperwork." We are a high-octane administrative powerhouse managing upwards of 100 deals at any given time for over 10 different agents. Currently, we are looking to fill a crucial gap in our schedule: Nights and Weekends.

Real estate doesn't sleep, and neither do our deals. We are looking for a Transaction Coordinator with lightning-fast response times who thrives on tight deadlines and executes with flawless precision when the after-hours pressure is on.

If you’re a self-starter who looks at a system and thinks, "I can make this faster," we want to talk to you.

The Role: What You’ll Be Doing

This isn't a "sit back and wait for instructions" kind of gig. You will be the after-hours engine room of our transactions, ensuring that every deal moves from contract to close without a hitch.

  • Contract Mastery on Demand: Drafting, reviewing, and managing both Purchase and Listing contracts with rapid turnaround times. You should know your way around a contract well enough to write out custom clauses with precision, often on a tight evening or weekend deadline.

  • Deadline Hawk: We use automated calendar systems for efficiency, but you are the final fail-safe. You’ll ensure every date is met, every "i" is dotted, and every "t" is crossed, keeping files strictly on track.

  • Agent Liaison: You’ll be the point of contact for 10+ agents, providing them with the peace of mind that their deals are in expert hands, even after the sun goes down.

  • Tech-Forward Admin: You’ll be working within various trusted broker back-end systems and Webforms.

  • System Evolution: We want your brain, not just your hands. We need someone who will actively help us refine and improve our internal processes.

The Requirements: Who You Are

You must be comfortable with Alberta Real Estate Paperwork, and have a history of Transaction Coordination. This is not a beginner role.

  • Available When It Counts: While there is room for daytime work, your primary schedule will heavily feature nights and weekends. You are the person who answers the phone and drafts the offer when a deal is on the line on a Saturday afternoon.

  • Lightning Fast: You pride yourself on your response times. You know that in real estate, speed wins.

  • Experienced: You have a proven track record handling purchase and listing contracts. You know the flow of a real estate deal like the back of your hand.

  • Proactive & Resilient: We are BUSY. You don’t wait for problems to arise; you anticipate them. You need to be comfortable in a fast-paced environment where the volume is high and the expectations are higher.

  • Meticulous: You have a near-obsessive attention to detail. Errors aren't just annoying to you—they’re a personal challenge.

The Vibe at Scout & Spruce

We are a team-first company. While the pace is intense and the volume is high, you aren’t on an island. We support one another to ensure our agents (and our sanity) stay intact.

If you're looking for a standard 9-to-5 desk job, this isn't it. If you're looking to be the MVP of a high-growth admin team where your systems-thinking actually matters and your flexible schedule is valued—welcome home.

How to Apply

Ready to jump into the deep end with us? Please submit your resume to bromley@scoutandspruce.ca with the subject line being: TC Application: [Your Name] | Night Shift

Along with your resume, please include the following in your email:

  • A brief note explaining why you thrive in a high-volume environment and why you think you’d be a good fit.

  • Your availability (specifically regarding nights and weekends) and when you would be able to start.

  • Your hourly rate expectation.

  • Your DISC assessment results. Please complete the assessment at https://jobcannon.io/tests/disc and attach the results.

Important Note: To assess speed and contract familiarity, a paperwork drafting assignment will be required for selected candidates prior to scheduling an interview.

If you don't email me and follow these instructions exactly, I won't even look at your resume.

Benefits:

  • Work from home

Application question(s):

  • Are you willing and able to work a schedule heavily focused on nights and weekends?

Work Location: Remote